EA CE Process in VESTA
This process is intended to serve families in all Balance of State CoC funded EA shelters who
want to apply for Coordinated Entry and are within the Balance of State Continuum of Care or
have ties to the communities of the BoS CoC.
All BoS CoC funded EA Family shelters have their projects in VESTA. The data is imported into
VESTA nightly. An EA Case Manager trained to do CE Quick Screen and CE Assessment would
identify family in the EA shelter who meets CE eligibility. The family is then pulled up from
VESTA for a Quick Screen to be done and if they score 16 or above, they will be referred to the
CE project for a full CE Assessment and a preference form to be completed.
Referral for housing projects is automatedly generated by VESTA based on special needs,
types of housing, region unit/subsidy availability. Care is taken by the Housing Navigators to
refer only persons who are likely eligible for the project with the vacancy and to refer people
who have identified on their Housing Preference form that they would accept housing in the
region where the vacancy is occurring. The Housing Navigator will reach out to the housing
provider with a Notice of Vacancy Form. The form contains information about the anticipated
date that the unit will be ready for occupancy, type and size of unit, target population, and any
unique unit characteristics to be considered in the matching process.
Once the project receives the referral from the Housing Navigator, they will arrange an intake interview with the participant and their case manager. The project staff will review the referred
person’s case for eligibility and may reject them only if they are found to be ineligible.
Potential project participants may reject offers of housing without consequence to their
standing on the Coordinated Entry Registry. It is understood that sometimes people will reject
housing for excellent reasons that they are reluctant, or unable to share. However, a participant
could only be referred twice in a fiscal year.